Brokerkit offers two direct MLS data source integrations with automatic sync: Relitix (this article, monthly sync) and Courted (nightly sync). Other providers (BrokerMetrics, REality, MarketView Broker) require manual CSV imports.
Getting a Relitix API key
- If you are a Relitix customer, you can utilize our Relitix Integration to have your MLS data automatically imported and updated in Brokerkit.
- If you want to sign up with Relitix, fill out the contact form here and tell them that Brokerkit sent you! You can also reach out to them at support@relitix.com to ask about pricing or any other questions you may have.
- Once you're set up in Relitix, please follow the steps below to configure the integration from within Brokerkit.
Please Note on MLS import query limits:
- Each Brokerkit pricing plan has a maximum number of search queries available. To understand those limits, please take a look at our pricing page here.
- Each import query can import up to 10k records at a time. If you create a query with more than 10k results and run it again later to update the data, you may not get the same 10k records as they may not come in the same order.
How to connect in Brokerkit
When you are logged in to Brokerkit and looking at the Today view, you'll want to navigate to your Data Page:
Next, you'll want to select the MLS Settings tab and be sure you have a Primary MLS selected
Once you have your MLS selected, select the Settings button.
On this page, you can select your MLS provider and put the API Key you retrieved from Relitix. Make sure to add the API Key exactly as you copied it to avoid errors..
If desired, select this box: "When selected, the MLS Preferred Phone number will be added to the Cell Phone Field if there is no cell phone number available via the Relitix integration. Note that it is not possible to determine the phone type from the MLS Preferred Phone attribute so it is possible this is not a mobile phone"
Next, you'll switch to the MLS Import tab and click the "Add Import Query" button:
When building your new import query, you'll provide the following information first:
- Name for your import query
- The MLS you want to pull the data from
📝 Note: this dropdown will populate based on the MLS(s) you selected under the MLS Settings tab.
Once that information is set, you can choose if this data pull will go into your Recruiting or Retention database using the provided dropdown menu. Be sure to apply a relevant label to help you find your imported data easier.
For Recruiting:
- You will have a variety of options under "Field," which will serve as the import parameters from your MLS Provider:
| "Field": in Brokerkit | Description |
| Minimum Volume | * Minimum 12-month closed volume * Set to 0 to capture new agents with zero production |
| Maximum Volume | Maximum 12-month closed volume |
| Minimum Volume Percent Change | Minimum year-over-year change in closed volume as a decimal percentage (10% = .1) |
| Maximum Volume Percent Change | Maximum year-over-year change in closed volume as a decimal percentage (10% = .1) |
| Minimum Sides | Minimum closed sides in the prior 12 months |
| Maximum Sides | Maximum closed sides in prior 12 months |
| Minimum Months in MLS | Minimum number of months the agent has been active in MLS |
| Maximum Months in MLS | The maximum number of months the agent has been active in MLS |
| Include agents without prior-year history | * Set to True to include agents without a prior-year history (defaults to True) * This parameter is used to include agents without a prior year history who would not have valid results for year-over-year change in closed volume as a percentage (Inf). The agents in question would have current-year production. |
| Maximum distance to the closest office | Maximum distance from agent's center of business to closest client office (defaults to 15 miles) |
| Include own company agents | Set to True to include own company agents, False to exclude (defaults to False) |
| Agent Production Postal code | Zip code at the center of the agent's geographical center of production |
- Set the operator as "is."
- Enter your preferred value based on the "field" you selected.
📝 Note: You can choose multiple parameters using the "Add a New Condition" button, and the search will find data where ALL conditions are met.
To create a new Query, go to Data > MLS Import > Add Import Query.
For Retention:
You will set the following:
- "Field" as Office Number
- Operator as "is"
- The value is your MLS office ID, which will import the agents on your team
Click "Save Search" once your import query is built.
Once your query is saved, you can see how many import query results will be generated!
📝 Note on the Query count:
- The record count will only be updated each time you save an import query with a change in query parameters.
- Note that it does not perform an API call in real-time to determine the current count when viewing the screens with the count, so it does not consume your Relitix API key credits.
- If you have questions about how this works, please contact us at support@brokerkit.com with questions.
Running your MLS import queries
Once you've saved your import query, your saved search will appear under the MLS Import tab. From here, you can:
Manually Trigger your query import
This will trigger a one-time API call and allow your data to be automatically updated.
Schedule a Monthly update for your import query.
Once you save your import query, a monthly update will automatically be scheduled to occur on Saturdays between the 14th and 20th of each month at 1:00 a.m. Mountain Time.
Edit your import query.
Delete your import query.
After a successful query search, here is what a contact profile will look like:
Notification of a successful import
When building the new import query, the option to have an email sent upon a successful import to all Admin/Staff users on the account will be auto-selected as seen below:
Any user on the account can opt out of these emails under their user settings by deselecting the box marked "MLS Import notification emails."
Note: If a user clicks "unsubscribe" upon receiving an MLS Import notification email, that link will reroute them to the page above to deselect the checkbox, but it will not unsubscribe them from all future Brokerkit communications.
Viewing Relitix Data in Brokerkit
Your MLS Integration is now all set. You can schedule your imports to be done every month automatically or manually trigger them!
Once the Relitix data has been imported with the search queries, you can see the new information in the contact profile within the Personal Details, Recruiting & Relitix sections. Below are the fields that we are importing from Relitix in Brokerkit, with the Brokerkit field on the left and the description of the Relitix field on the right.
| Name | Description |
| Agent ID | The Relitix ID of the agent (unique to MLS) |
| MLS | The RESO OUID of the MLS |
| First Name | Agent first name |
| Last Name | Agent last name |
| Office ID | MLS OfficeKey value for the agent's current office. |
| Cell Phone | Agent mobile phone |
| Office Address | Address of current office |
| Office Email | Agent email |
| Active Listings | Active listing count on Last Updated date |
| Our Closest Office | Name of the client's closest office to the agent's center of business |
| Our Closest Office Address | Address of the client's closest office to the agent's center of business |
| Dist. to Our Closest Office | Distance in miles from the client's closest office to the agent's center of business |
| Dist. to Current Office | Distance from agent's center of business to the current office in miles |
| Center of Production Zip | The zip code which contains the geographic center of this agent's listings and sales over the prior five years. |
| First Transaction at Current Office | For agents who have changed offices, the date of the first MLS transaction in the new office |
| First Transaction in MLS | Date of the agent's first MLS transaction (accurate to 2011 in most markets) |
| Rookie Rating | This rating indicates the probability that this agent will still be in the business in their fourth year and that they'll be closing more than 3 million in volume. |
| Current Switch Risk | It compares this agent's behavior to the behavior of agents who have switched offices and gives us the likelihood that this agent will switch offices in the next three months. It has 3 levels: * Green: The agent is less likely than the average agent to switch offices. * Yellow: They are 5 times more likely than the average agent to switch offices in the next 3 months. * Red: They are 10 times more likely than the average agent to switch offices in the next 3 months. |
| Listing Effectiveness Grade | Each agent is graded based on how well they handled their listings over the last 6 to 18 months. All the agents in the MLS are graded on a curve. The top 20% of agents in the MLS get an A, and the bottom 20% get an F. |
| Listing Effectiveness Impact | Assigns a dollar amount to this agent's effectiveness with listings by comparing the volume they closed on their listings to what an average agent would have closed for those same listings. If there is a high negative number, this agent most likely had a high-priced listing canceled or expired. |
| 5 Year Batting Avg | Percentage of listings taken between 6 and 66 months ago which have closed |
| 5 Year Listing Count | Number of new listings taken between 6 and 66 months prior to the last update date |
| Last Updated | Calculation date of metrics |
| Total $ Production LTM | Total closed dollar volume in 12 months prior to the last update date |
| Total # Production LTM | Total closed sides in 12 months prior to the last update date |
| $ Change | Year-over-year change in 12 month closed volume in dollars |
| % Change | Year-over-year change in 12 month closed volume as a percentage |
| Company | Name of current office |
Filtering on Relitix Data in Brokerkit
Once your data is imported from Relitix via your import queries, you can use the contact filters in the advanced search feature to segment your list by various parameters for review and targeted outreach.
From the Recruiting or Retention screen, click Show Advanced Options under the search bar. The following four Relitix-specific filter categories appear alongside the standard filters. Click the info icon next to each filter label in Brokerkit for a quick tooltip reference.
The fields highlighted below are the ones to focus on for filtering on data imported from Relitix.
By clicking on "Show advanced options", you can use the following Relitix-specific filter categories:
Production
Filter by an agent's recent sales performance. Select a metric from the dropdown, then enter a numeric range (From/To):
- Total $ Production LTM - Sales production volume over the last twelve months
- Total # Production LTM - Total units sold by an agent on either side of a transaction in the last twelve months
- $ Change - Sales volume production in the last twelve months compared to the prior twelve months on a dollar basis
- % Change - Sales volume production in the last twelve months compared to the prior twelve months on a percentage basis
- Average Sales Price - The average sales price of all transactions sold by the agent in the last twelve months
Production Insights
Filter by Relitix AI-powered predictive analytics and performance grades. Select a metric from the dropdown, then use the appropriate input:
- Rookie Rating - This rating indicates the probability that this agent will still be in the business in their fourth year and that they'll be closing more than 3 million in volume. Enter a numeric range (From/To).
- Current Switch Risk - Compares the agent's behavior to agents who have switched offices and predicts the likelihood of switching in the next three months. Select one or more risk levels:
- Green: The agent is less likely than the average agent to switch offices
- Yellow: 5 times more likely than the average agent to switch offices in the next 3 months
- Red: 10 times more likely than the average agent to switch offices in the next 3 months
- Listing Effectiveness Grade - Each agent is graded based on how well they handled their listings over the last 6 to 18 months. All agents in the MLS are graded on a curve: the top 20% get an A and the bottom 20% get an F. Select a letter grade.
- Listing Effectiveness Impact - Assigns a dollar amount to the agent's effectiveness with listings by comparing the volume they closed on their listings to what an average agent would have closed for those same listings. A high negative number usually means the agent had a high-priced listing canceled or expired. Enter a numeric range (From/To).
- Five-Year Batting Average - The number of listings the agent has held over the last five years and the percentage of those that closed. Enter a numeric range (From/To).
- Five-Year Listing Count - The number of listings taken between 6 and 66 months ago. Co-listing agents are not counted. Enter a numeric range (From/To).
Production Location
Filter by geographic location and proximity to your offices. Select a metric from the dropdown, then use the appropriate input:
- Closest Office Name - The office of your company which is located closest to the geographical center of an agent's historical listings and sales activity. This determines the best-fit office location for a prospective agent recruit. Select from a dropdown of your office names.
- Closest Office Address - Address of your closest office. Select from a dropdown.
- Distance To Closest Office - The straight-line distance from the geographical center of the agent's historical listing and sale activity to your closest office. Enter a numeric range in miles (From/To).
- Distance To Current Office - The straight-line distance from the geographical center of the agent's historical listing and sale activity to their current office. Large values here indicate agents working in virtual offices. Enter a numeric range in miles (From/To).
- Office Postal Code - The agent's office mailing zip code. Select one or more zip codes.
- Center of Production Postal Code - The zip code that is the center of the agent's production (geographic center of their listings and sales over the prior five years). Select one or more zip codes.
Production Dates
Filter by key career milestones. Select a metric from the dropdown, then enter a date range (Start/End):
- First Transaction At Current Office - The date of the first MLS transaction (listing or sale) at the agent's current office. Note that Relitix only loads back to 2011 for most MLSs.
- First Transaction At MLS - The date of the first MLS transaction record in which the agent appears, regardless of office. Note that this is limited by the history loaded in Relitix's server and will not be accurate beyond the first date of complete data for the MLS in question.
When to use filters vs. import queries:
- Use Advanced Search filters for quick searches and one-time filtering of existing contacts
- Use Import Queries only when you need to import new contacts from Relitix or schedule regular updates
Example: To find agents operating in a specific zip code:
- Go to the Recruiting or Retention screen
- Click Show Advanced Options
- Select Production Location > Center of Production Postal Code
- Enter or select the zip code(s) you want to filter by
- Click Search to see matching contacts